Z-ENG Development of a Conference Management System

Features to be Implemented

1. User & Role Management

• Secure user accounts with role-based access (organizers, reviewers, authors, participants, sponsors).

• Multi-language support.

2. Conference Website / CMS

• Customizable conference landing page with themes, branding, and content blocks.

• Multimedia support for images, documents, and sponsor logos.

3. Registration & Attendee Management

• Online registration forms with customizable fields.

• Secure payment processing (credit card, PayPal, invoice).

• Automatic confirmation and reminder emails.

• Badge generation and onsite check-in features.

4. Abstract & Paper Management

• Submission portal for authors (abstracts, papers, presentations).

• Reviewer assignment and blinded peer review workflows.

• Scoring, comments, and decision notifications.

• Communication tools for authors and program committees.

5. Scheduling & Program Planner

• Drag-and-drop schedule builder for sessions, tracks, and rooms.

• Automatic conflict detection.

• Personalized schedules for attendees (“My Program”).

• Searchable and exportable program.

6. Speaker & Session Management

• Invitation management for speakers.

• Speaker portal for uploading slides, bios, and media.

• Session chair assignments.

7. Virtual & Hybrid Conference Support

• Integration of livestreams and video-on-demand.

• Virtual poster sessions.

• Attendee networking tools (chat, Q&A, 1:1 meeting requests).

• Sponsor and exhibitor booths in the virtual venue.

8. Sponsors & Exhibitors

• Sponsorship packages with visibility on the site and virtual venue.

• Exhibitor listings and booking management.

9. Finance & Payments

• Invoicing with tax handling.

• Reporting on registrations, revenues, and outstanding payments.

10. Communication & Feedback

• Bulk email campaigns for announcements.

• Session feedback and post-conference surveys.

• Certificate generation for participants.

11. Reporting & Analytics

• Dashboards for registrations, abstract statuses, attendance.

• Exportable reports (CSV/Excel).

12. Security, Hosting & Backups

• GDPR-compliant data handling.

• Encrypted communications and backups.

• Role-based data access.